Often we receive emails from friends and relatives and wish they paid more attention while sending a message that sounded rude or then just forwarded randomly to other people or something similar that got us a bit annoyed or concerned .
Here is a short list of rules that can be followed so that you are seen a s a good email citizen doing the right thing. Please do add to this if something comes to your mind in t he comments columns below and will add it if appropriate.
1. Take Another Look Before You Send a Message – Email Etiquette Rule
Don’t send anything you don’t want to send.
2. Do Not Default to “Reply All” or overuse Reply to All – Email Etiquette Rule
Only use Reply to All if you really need your message to be seen by each person who received the original message.
3. Clean Up Emails Before Forwarding Them – Email Etiquette Rule
Forwarding emails is a great way of sharing ideas, but make sure the original idea is really meant for all in your list and if the original email sender
would have wanted his or her message sent to all ?
4. Writing in All Caps is Like Shouting – Email Etiquette Rule
Don’t shout in your emails (and all caps is so difficult to read).
5. Make one last check that the address or addresses in the To: field are those you wish to send your reply to.
6. Always end your emails with “Thank you,” “Sincerely,” “Take it easy,” “Best regards” – or something nice !